PRINCIPAL ADMINISTRATION OFFICER (GRADE G/M5)

MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT

LOCATION: VARIOUS DISTRICTS COUNCILS.

QUALIFICATION

Applicants should be Serving officers at Grade 1 with at least four years of experience in Administration Work in District level and must be in possession of a Degree  in Social  Sciences  or Public/Business Administration, Human Resource Management/Development. Serving officers without a Degree must be at Grade1, with at least four years’ experience and a Diploma in  Public  Administration/Human Resource Management from a recognized institution, with  more than four  in relevant field ,will also be considered.

DUTIES

·         Process and coordinates administrative matters

 

·         Prepare estimates and control expenditure

·        To assist  in preparation of new developments  projects

·        Coordinates inter –ministerial meetings  and other activities

·        Supervise staff engagement in administrative work Submit administrative reports.

·        Provide  Secretarial work for meetings

·       Assist in responding  to audit queries

·       Receiving and attending  to inquiries  from bidders and suppliers ;

·      Supervise  preparation of bid documents and tender process

·     Counter approving of financial transaction s on line.

·     Ensure that procurement plans have been prepared and procurement report s have  been submitted  to ODPP

·     Ensure that all development projects are professionally executed.

·     Facilitate the development of strategic plan of the District and to see to its implementation.

COMPETENCIES AND APTITUDES

The incumbent should have well developed interpersonal and communication skills .He/She  should have sound knowledge of developments policies and priorities of Government so that these are effectively translated to suit the District Council needs. Ability to network with officials and experts in other organizations/institutions. Sensitivity to the needs of local communities. Must  be committed to remain and work in any District Council in Malawi.

The Executive Secretary

Local Government Service Commission

Function Buildings

Off Paul Kagame Road

Po Box 766

Lilongwe

Not later than 4^th February, 2013